![]() XML based documents are also known as XML schemas and are for versions of Microsoft that are prior to 2007. XML Documents were introduced in 2003 as Microsoft’s latest format. Plain text files on Windows can be opened in Notepad on PCs and TextEdit on Macs. Many coders use plain text because they don’t have to worry about their document being changed or altered in any way. Plain text is for documents that don’t have images or formatting. One of the advantages of Rich Text Format is there is no risk of viruses. RTF was created by Microsoft in 1987 so that their product could be used with different platforms. The difference between Web Page and Web Page Filtered is that many of the custom Word style elements will be removed if Web Page Filtered is used. Your document will look similar to what you originally created but there is a good chance that certain formatting won’t be supported. When saving a document as a web page, it is automatically converted to HTML. Extensions MHT and MHTML are used interchangeably, MHT is given by default when created by Micorsoft Word, Internet Explorer or Opera. ![]() When saving a document that combines a single document of HTML code and its companion resources or links such as images, audio files, etc., the document should be saved as Single File Web Page. To view a XPS document, the user must use a XPS viewer program. Just like PDFs, XPS files retain exact formatting that cannot be easily changed and ensures that the files can be printed or viewed online. XPS Documents are Microsoft’s version of PDF files. There are many other reasons why people save documents as PDFs, read about them here. PDF files are also visually transferrable whether you’re using or sending a document to a Mac or PC. PDF files cannot be altered without leaving an electronic footprint, this also makes PDFs admissible in court. Saving a file is as a PDF is a way to ensure that your document is safe. dot format, user with the older version will be able to open and edit documents. This is good because not everyone has upgraded to one of the newer versions of Microsoft and if you want to share something with them, they won’t be able to read it. Here’s an example įortunately, Microsoft still allows users to save documents in. Certain modifications may have been made on a frequently used document for the holidays or a special event and to save time the user can go to their macro-enabled templates. One example of how people use Macro-Enabled Templates is when they want to make holiday flyers or promotional material. Just like with Macro-Enabled Documents, templates are used the same way. Having a folder for documents such as letterheads, invoices, flyers, etc., helps users quickly access what they need without having to create documents from scratch.įor convenience, Microsoft has provided numerous templates and even more can be found with a simple search. If the user trusts the author, they can change the security options and use the document normally. ![]() When opening a document with VBA code, Word will display a security warning letting the user know that the document may harm their computer. When saving a document as a macro-enabled document, the file extension will end with a “m”. Some people like to reduce long sequences of mouse clicks and key strokes, so they use macro to bundle commands together and Word is instructed to start them with a single keystroke or click. Macro is for documents that have Visual Basic Applications or VBA codes. If you’re using an updated version of Microsoft, you’ll see that you can go back as far as Word 97-2003. ![]() However, newer functions that may have been used in the updated version will now show up in the older versions. Older formats can be used if you’re going to be sharing your document with users that haven’t upgraded to the newer versions. doc format because the new version is more efficient and it supports additional formatting. By default, documents are saved in Microsoft Word as (.docx), this is the newest format for saving documents in Word. ![]()
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